After reading the Case
study provided by Dr. Benson about
Business continuity plan I have understand that this document should give
brief overview about what is Business Continuity Planning and the basic
activities that must be managed by the BCP and also provide to Develop plans
for alternate site relocation, and an estimated monthly budget for the
alternate site operations.
What is Business Continuity Plan?
refers to the activities required to keep your organization running during a
period of displacement or interruption of normal operation.
According to Business
Continuity Institute’s Glossary2 :
plan is A collection of procedures and information which is developed, compiled
and maintained in readiness for use in the event of an emergency or disaster.”
How to prepare Business Continuity Plan?
Business Continuity Planning has various
Project Initiation : Define Business
Continuity Objective and Scope of coverage.
· Establish a Business Continuity Steering Committee.
· Draw up Business
Business Analysis :
· Perform Risk Analysis and Business Impact Analysis.
· Consider Alternative
Business Continuity Strategies.
· Carry out Cost-Benefit Analysis and select a Strategy.
· Develop a Business Continuity Budget.
Design and Development
(Designing the Plan):
. Set up a Business Recovery Team and assign responsibility to
· Identify Plan Structure
and major components
· Develop Backup and
· Develop Scenario to Execute Plan.
· Develop Escalation, Notification and Plan Activation Criteria.
· Develop General Plan
(Creating the Plan) :
· Prepare Emergency Response Procedures.
· Prepare Command Center Activation Procedures.
· Prepare Detailed Recovery Procedures.
· Prepare Vendors Contracts and Purchase of Recovery Resources.
· Ensure everything
necessary is in place.
· Ensure Recovery Team members know their Duties and Responsibilities.
· Exercise Plan based on selected Scenario.
· Produce Test Report and
Evaluate the Result.
· Provide Training and Awareness to all Personnel.
(Updating the Plan) :
.Review the Plan periodically.
· Update the Plan with any Changes
· Distribute the Plan to Recovery
Where to carry out Business Continuity Plan during disaster?
Site: An empty facility located offsite with necessary infrastructure ready
for installation in the event of a disaster.
Mutual Backup: Two organizations with similar system
configuration agreeing to serve as a backup site to each other.
Hot Site :A site with hardware, software and network installed and
compatible to production site.
Remote Journaling :Online transmission of transaction data to
backup system periodically (normally a few hours) to minimize loss of data and
reduce recovery time
Mirrored Site: A site equips with a system identical to the
production system with mirroring facility. Data is mirrored to backup system
immediately. Recovery is transparent to users.
decide whether to set up the backup center on its own or use the facility
provided by of
business continuity provider. In making the decision, the organization
should consider the
· Availability of facility (floor space).
· Ability to maintain redundant equipment.
· Ability to maintain redundant network capacity.
· Relationships with vendors to provide
immediate replacement or assistance.
· Adequacy of funding.
· Availability of skilled personnel
Conclusion: In a market economy, it can be difficult for management to
justify the cost of Business Continuity Planning. But failure to achieve the
organization’s stated minimum acceptable level of business will mean that
severe damage to that business’ future economic resolve could result. With all
emphasis on the bottom line and on earnings per share, Business Continuity
Planning looks like a cost with no return. No return, that is, unless a
disaster occurs. BCP is an insurance policy against disasters seen and unseen.
It prepares employees for such events by training them to handle almost any
conceivable event. It forces employees and management to consider how critical
pieces of the organization can effect the company as a whole.