we all know that Procurement processes should be fair and open and transparent.
First, I will go back to the Pre-Contractual Phase in procurement Phase, and particularly
review the evaluation and Selecting the Contractor procedures. Then, I’ll
identify those who (besides the retired colleague) participated in the process
(members of the bid evaluation team). I’ll have meetings with the
representatives of: technical authority (from the client department); contract
authority (i.e. PSPC); procurement authority, and with the project manager.
After I collect the
information, I’ll be in a better position to determine what went wrong with the
Procurement Assessment and Planning.
Without this information,
I can only guess. It seems to me that the question emphasises the fact that the
person who awarded this contract to ABC has retired. It seems plausible that,
being under pressure on a verge of retirement, he or she committed an oversight.
The evaluation team has accountability to participate fully and actively to
enter the required meetings in the evaluation of proposal. As a senior member
of the organisation, he or she must have exercised significant influence over
other decision makers.
To prevent such
occurrences in the future, we may want to adhere more strictly to point-based
bid evaluation methodology where one opinion is as valuable as the other.
We must to be accountable
to choose a firm within the integrity of the entire bid evaluation process,
therefore, the evaluation team must ensure all equality on standards and
principles of treating bidders equally and fairly and transparently. Also, the
client must submit the accurate defined requirements and bid solicitation,
hence, the responsive bidders must provide all fundamental principal
information related to their bid completely and honestly.
Additionally, there is
possibility to choose the evaluation members coming from the 3rd party (another
government department or outside organization) to consider fairness, equality
and transparency methods; then also to consider a professional with expertise
for provision of adequate recommendations and feasible comments to confirm a